Looking Beyond the Federal Data Strategy

Gorodenkoff/Shutterstock.com

We may be entering a Golden Age of data sharing.

There were quiet celebrations a year ago as the long-awaited Federal Data Strategy and a 2020 action plan came to fruition. It involved hundreds of dedicated people across the government and the action plan covered 20 specific elements. But the federal data strategy is just a foundation for a potentially broader vision. A new report on the critical need for intergovernmental data sharing by Harvard’s Jane Wiseman says we need to extend it to become a national data strategy that embraces states and local governments as well.

The Federal Data Strategy is an important framework that stitches together a number of different legislative and administrative initiatives into a coherent whole:

The Federal Data Strategy includes a 10-year roadmap for federal agencies and it is on the verge of releasing its 2021 action plan. While many of these federal-level initiatives rely on state and local data components, the current COVID pandemic demonstrates the need for a much more proactive intergovernmental data sharing strategy, per Wiseman.

In her report, Wiseman showcases a number of successful initiatives that demonstrate the value of investing in data sharing efforts at the federal, state, and local levels, linking data from multiple sources across agency and jurisdictional boundaries. Three noteworthy initiatives include:

State Department’s use of data to repatriate Americans stranded overseas during the pandemic. In January 2020, the data team at State began to bring together data from disparate public and private sources to create real-time information updates for department leadership on how to bring Americans home safely, first from Wuhan, China, and then from outposts around the globe. Under the leadership of Janice deGarmo, the department’s acting chief data officer, the data team quickly brought together all the data it could to help understand, monitor, and respond to the crisis, both from across the department and from external sources. Applying lessons from the Ebola outbreak, it synthesized data from CDC, Homeland Security, Customs and Border Protection, publicly available information, and State’s own on the ground intelligence to help repatriate both employees and others needing help. This effort led to the safe repatriation of over 100,000 Americans from 136 countries on over 1,100 flights working with embassies and consulates in every corner of the globe. 

Virginia’s leverage of data trust to rapidly respond to COVID-19. Almost a decade ago, the state of Virginia began a state-local data sharing effort, starting with an opioid data project in one community. Data were shared across state and local law enforcement, social services, judicial, and health agencies in order to better target prevention and treatment efforts. In 2017, the opioid death rate finally began to decline in that community and effort was expanded statewide. This project demonstrated the value of broader data collection efforts and led in 2018 to the formalization of the role of a statewide chief data officer, the Commonwealth Data Trust, and the launch of the state’s Open Data Portal. These foundational data sharing efforts paved the way for the state’s ability in early 2020 to quickly stand up a COVID-19 dashboard in a matter of days because it had already created a data sharing platform with agreements already in place with various state and local agencies in response to the earlier opioid crisis. This dashboard gives state leaders near real-time information about hospitals in need of supplies and locations with the largest COVID outbreaks.

Allegheny County’s use of data to prioritize child welfare and homeless services. Allegheny County, Pennsylvania, which includes the city of Pittsburgh, has over the last two decades built a data warehouse of social, health, justice, and education data that enables its case workers to prioritize the delivery of services where they are most needed. Individual-level data has led to the development of risk models for the delivery of child welfare and homeless assistance services. For example, the Allegheny Family Screening Tool analyzed hundreds of data points from various sources and is used by frontline caseworkers to predict the long-term likelihood of out-of-home foster child placements and whether to investigate a call about potential child endangerment. It has also developed a similar predictive model to help prioritize the provision of homeless housing services, since the County only has resources to serve about half of its homeless population. The tool uses existing client data from multiple sources to identify those individuals at the greatest risk of worsening mental health, incarceration, or emergency medical services.

Importance of Leveraging Digital Services 

Wiseman found that the best government data sharing initiatives have a compelling vision of how data can be useful to transform operations, and are dove-tailed with the government’s digital service initiatives. She points to the Republic of Singapore as a leading example of how this is being done to create a seamless, customer-oriented government. It provides a one-stop access for citizens to more than 300 digital government services from 110 different agencies.

She observes that the role of the federal government is to start where it has—by defining a vision, principles, practices, and creating a governance framework (e.g., data sharing agreements, ethics, chief data officers), inventorying existing data, and setting standards. It has the ability to take on these tasks absent an urgent and compelling need. 

However, state and local governments, because of limited resources, tend to undertake data sharing only when there is a compelling need to share data—emergency response, natural disasters, COVID response, floods, the opioid epidemic. However, they have learned that if you wait until you need the data, it is too late, because data collection, quality, and standardization efforts typically take years to cobble together. States and localities, however, are often more willing to support digital service investments that can show more immediate value to citizens. That is why linking data sharing to digital service transformation can help accelerate both.

Recommendations 

Based on the findings from the relevant literature, expert interviews, and the case studies, Wiseman offers four recommendations to advance intergovernmental data sharing beyond the existing Federal Data Strategy:   

  1. Congress and the president should create a policy and governance framework. They should define a broad data and digital excellence vision, with incentives to act, and a strong data governance structure that include states and localities. This would include actions such as establishing an “ask once” goal for data collection, rewarding agencies that link their data sets, and creating intergovernmental data councils.
  2. Congress and the president should establish funding and capacity building mechanisms to support implementation of increased data sharing across all levels of government. This would include actions such as supporting data literacy efforts in federal agencies and among federal leaders, funding for data sharing projects, and resources to improve data quality.
  3. The non-profit and philanthropic sectors should proactively support intergovernmental data sharing efforts. This would include actions such as providing incentives to innovate and link different sources or types of data between the federal, state and local levels, and supporting information exchange networks.
  4. Agency managers and data leaders at all levels of government should champion data sharing efforts. This would include actions such as articulating and creating a shared vision for data sharing, establishing shared data standards and protocols, and sponsoring communities of practice for data enthusiasts.

The COVID-19 crisis has demonstrated the urgency of investing in a national data collection effort. Performance data pioneer Beth Blauer and epidemiologist Jennifer Nuzzo recently noted in a New York Times op ed that eight months into the pandemic “there is still no federal standard to ensure testing results are being uniformly reported. Without uniform results, it is impossible to track cases accurately or respond effectively.” Without a national standard, states have developed their own approaches. Efforts like Johns Hopkins’ Coronavirus Resource Center try to standardize where possible, but overall, the national numbers are inconsistent. This hinders policymakers’ ability to smartly allocate resources, such as the vaccine, to where they will do the most good. Based on lessons from this effort, the incoming Biden Administration can leverage the lessons of the COVID-19 crisis to build on the foundation put in place by the architects of the Federal Data Strategy to create a Golden Age of data sharing.

X
This website uses cookies to enhance user experience and to analyze performance and traffic on our website. We also share information about your use of our site with our social media, advertising and analytics partners. Learn More / Do Not Sell My Personal Information
Accept Cookies
X
Cookie Preferences Cookie List

Do Not Sell My Personal Information

When you visit our website, we store cookies on your browser to collect information. The information collected might relate to you, your preferences or your device, and is mostly used to make the site work as you expect it to and to provide a more personalized web experience. However, you can choose not to allow certain types of cookies, which may impact your experience of the site and the services we are able to offer. Click on the different category headings to find out more and change our default settings according to your preference. You cannot opt-out of our First Party Strictly Necessary Cookies as they are deployed in order to ensure the proper functioning of our website (such as prompting the cookie banner and remembering your settings, to log into your account, to redirect you when you log out, etc.). For more information about the First and Third Party Cookies used please follow this link.

Allow All Cookies

Manage Consent Preferences

Strictly Necessary Cookies - Always Active

We do not allow you to opt-out of our certain cookies, as they are necessary to ensure the proper functioning of our website (such as prompting our cookie banner and remembering your privacy choices) and/or to monitor site performance. These cookies are not used in a way that constitutes a “sale” of your data under the CCPA. You can set your browser to block or alert you about these cookies, but some parts of the site will not work as intended if you do so. You can usually find these settings in the Options or Preferences menu of your browser. Visit www.allaboutcookies.org to learn more.

Sale of Personal Data, Targeting & Social Media Cookies

Under the California Consumer Privacy Act, you have the right to opt-out of the sale of your personal information to third parties. These cookies collect information for analytics and to personalize your experience with targeted ads. You may exercise your right to opt out of the sale of personal information by using this toggle switch. If you opt out we will not be able to offer you personalised ads and will not hand over your personal information to any third parties. Additionally, you may contact our legal department for further clarification about your rights as a California consumer by using this Exercise My Rights link

If you have enabled privacy controls on your browser (such as a plugin), we have to take that as a valid request to opt-out. Therefore we would not be able to track your activity through the web. This may affect our ability to personalize ads according to your preferences.

Targeting cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

Social media cookies are set by a range of social media services that we have added to the site to enable you to share our content with your friends and networks. They are capable of tracking your browser across other sites and building up a profile of your interests. This may impact the content and messages you see on other websites you visit. If you do not allow these cookies you may not be able to use or see these sharing tools.

If you want to opt out of all of our lead reports and lists, please submit a privacy request at our Do Not Sell page.

Save Settings
Cookie Preferences Cookie List

Cookie List

A cookie is a small piece of data (text file) that a website – when visited by a user – asks your browser to store on your device in order to remember information about you, such as your language preference or login information. Those cookies are set by us and called first-party cookies. We also use third-party cookies – which are cookies from a domain different than the domain of the website you are visiting – for our advertising and marketing efforts. More specifically, we use cookies and other tracking technologies for the following purposes:

Strictly Necessary Cookies

We do not allow you to opt-out of our certain cookies, as they are necessary to ensure the proper functioning of our website (such as prompting our cookie banner and remembering your privacy choices) and/or to monitor site performance. These cookies are not used in a way that constitutes a “sale” of your data under the CCPA. You can set your browser to block or alert you about these cookies, but some parts of the site will not work as intended if you do so. You can usually find these settings in the Options or Preferences menu of your browser. Visit www.allaboutcookies.org to learn more.

Functional Cookies

We do not allow you to opt-out of our certain cookies, as they are necessary to ensure the proper functioning of our website (such as prompting our cookie banner and remembering your privacy choices) and/or to monitor site performance. These cookies are not used in a way that constitutes a “sale” of your data under the CCPA. You can set your browser to block or alert you about these cookies, but some parts of the site will not work as intended if you do so. You can usually find these settings in the Options or Preferences menu of your browser. Visit www.allaboutcookies.org to learn more.

Performance Cookies

We do not allow you to opt-out of our certain cookies, as they are necessary to ensure the proper functioning of our website (such as prompting our cookie banner and remembering your privacy choices) and/or to monitor site performance. These cookies are not used in a way that constitutes a “sale” of your data under the CCPA. You can set your browser to block or alert you about these cookies, but some parts of the site will not work as intended if you do so. You can usually find these settings in the Options or Preferences menu of your browser. Visit www.allaboutcookies.org to learn more.

Sale of Personal Data

We also use cookies to personalize your experience on our websites, including by determining the most relevant content and advertisements to show you, and to monitor site traffic and performance, so that we may improve our websites and your experience. You may opt out of our use of such cookies (and the associated “sale” of your Personal Information) by using this toggle switch. You will still see some advertising, regardless of your selection. Because we do not track you across different devices, browsers and GEMG properties, your selection will take effect only on this browser, this device and this website.

Social Media Cookies

We also use cookies to personalize your experience on our websites, including by determining the most relevant content and advertisements to show you, and to monitor site traffic and performance, so that we may improve our websites and your experience. You may opt out of our use of such cookies (and the associated “sale” of your Personal Information) by using this toggle switch. You will still see some advertising, regardless of your selection. Because we do not track you across different devices, browsers and GEMG properties, your selection will take effect only on this browser, this device and this website.

Targeting Cookies

We also use cookies to personalize your experience on our websites, including by determining the most relevant content and advertisements to show you, and to monitor site traffic and performance, so that we may improve our websites and your experience. You may opt out of our use of such cookies (and the associated “sale” of your Personal Information) by using this toggle switch. You will still see some advertising, regardless of your selection. Because we do not track you across different devices, browsers and GEMG properties, your selection will take effect only on this browser, this device and this website.