After OPM Hack, Pentagon to Store and Secure Sensitive Security Clearance Docs

Director of National Intelligence James Clapper

Director of National Intelligence James Clapper J. Scott Applewhite/AP

The new office responsible for conducting background investigations will have its IT systems “designed, built, secured and operated” by the Defense Department.

In the continuing aftermath of the massive hack of sensitive records stored by the Office of Personnel Management, the Obama administration announced today it’s shifting the responsibility for storing background investigations of sensitive personnel to the Defense Department

In the future, files containing personal information on security clearance seekers -- the same type of information netted last summer by purported Chinese hackers –will be stored and secured on Pentagon systems, officials say.

OPM is turning over its responsibilities for conducting background investigations to a newly created National Background Investigations Bureau. OPM currently conducts about 95 percent of all checks governmentwide, including 600,000 full-scale security clearance investigations each year.

The head of the new office will be appointed by the president and still report to the head of OPM. However, the office’s IT systems will be “designed, built, secured and operated” by the Pentagon, according to a fact sheet released by the administration.

“This approach will leverage DOD’s significant national security, IT and cybersecurity expertise, incorporating security into the fundamental design of the systems, strengthening the security of the data environment, and providing robust privacy protections," the fact sheet said. 

The administration’s forthcoming fiscal 2017 budget request will seek an additional $95 million for IT development, according to the fact sheet.

The new office will have a dedicated senior privacy official “to advance privacy-by-design as the new entity is stood up and new IT systems are developed,” the fact sheet stated.

OPM came under fire last summer after it was revealed the agency’s antiquated IT systems did not allow sensitive data to be encrypted and that lax sign-on controls may have allowed cyberintruders to penetrate further into the agency’s systems.

The efforts to update the security of the background check process come after a 30-day “cybersecurity sprint” launched by U.S. Chief Information Officer Tony Scott last summer. Agencies were ordered to immediately plug critical cyber vulnerabilities, identify high-value systems and implement more secure sign-on measures.

Since the hack, OPM had been working on a multiyear plan to modernize its IT infrastructure, although those efforts were criticized by the agency’s inspector general for poor planning and unreliable cost and schedule estimates.

There’s no word yet on how quickly the new office will be opened. The administration plans to establish a transition team to work on a migration plan.

The changes were announced in a White House blog post signed by a bevy of top administration officials including Scott, Director of National Intelligence James Clapper, acting OPM Director Beth Cobert, acting Undersecretary of Defense for Intelligence Marcel Lettre and White House Cybersecurity Coordinator Michael Daniel.

Last summer, hackers stole personal records of more than 21.5 million current, former and prospective federal employees and contractors stored on OPM’s systems. After the hack, officials convened a 90-day review of the security clearance process.

Even earlier, lawmakers had raised concerns about the quality of OPM’s background investigations, citing potential missed red flags in the checks of National Security Agency contractor Edward Snowden and Navy Yard gunman Aaron Alexis.

In 2014, the Justice Department sued USIS, OPM’s largest private background check contractor, for allegedly failing to conduct proper quality reviews of cases. The company settled the case with the government last August, agreeing to forego at least $30 million in payments by the government.